CDBG-DR Subr​ecipient Manual​

​​​​​CDBG-DR Introduction

• ​​​​​​CDBG-DR Introduction 
• CDBG-DR Subrecipient Manual Acronyms 

Chapter 1 - Project Administration

• CDBG-DR Subrecipient Manual Chapter 01 Project Administration 
• 01-1 Request for Approval of Evidentiary Material (.pdf - 128 kb)
  
• 01-2 Sample Public Hearing Notice (docx - 49 kb)​​
  

Chapter 2 - Environmental

• CDBG-DR Subrecipient Manual Chapter 02 Environmental 
• 02-01 Environmental Checklist for Exempt and CENST Projects (.pdf - 633 kb)
  
• 02-02 Environmental Checklist for CEST projects (.pdf - 727 kb)
  
• 02-03 a SHPO 106 Project Cover Sheet - Instructions (.pdf - 59 kb)
  
• 02-03 b SHPO 106 Project Cover Sheet - Review Form (.pdf - 83 kb)
  
• 02-04 Tribal Consultation Letter Template (docx - 33 kb)
  
• 02-05 Sample of Intent to Request a Release of Funds (.pdf - 169 kb)
  
• 02-06 Notice of Intent to Request of a Release of Funds (NOIRROF) Distribution List (docx - 28 kb)
  
• 02-07 Environmental Certification Form (.pdf - 105 kb)
  
• 02-08 Sample ENVIRONMENT REVIEW STATUS (.pdf - 88 kb)
  
• 02-09 Early Notice Public Review Floodplain or Wetland (.pdf - 108 kb)​
  
• 02-10 Final Floodplain and Wetland Notice of Explanation (.pdf - 104 kb)
  
• 02-11 Procedures for Making Determinations on Floodplain and Wetland Management (.pdf - 325 kb)
  
• 02-12 Environmental Assessment Checklist (.pdf - 225 kb)
  
• 02-13 Environmental Assessment Process & File Checklist (.pdf - 61 kb)
  
• 02-14 Combined Concurrent FONSI NOI RROF Notice (docx - 40 kb)
  
• 02-15 Sample ENVIRONMENTAL REVIEW RECORD CHECKLIST (.pdf - 97 kb)
  
• 02-16 Sample Re-evaluation Determination (.pdf - 193 kb)
  
• 02-17 Environmental Decision-Making flow chart (.pdf - 142 kb)
  
• 02-18 Request for Release of Funds and Certification HUD Form 7015.15 (.pdf - 38 kb)
  
• 02-19 HOUSING ONLY Protect Your Family From Lead (.pdf - 690 kb)
  
• 02-20 HOUSING ONLY Verification of Receiving Lead Based Paint Pamphlet (.pdf - 11 kb)
  
• 02-22 HOUSING ONLY Lead Safe Housing Rule Briefing Packet (.pdf - 52 kb)
  
• 02-23 HOUSING ONLY Lead Safe Housing Requirements Screening Worksheets Part 1-4 (.pdf - 71 kb)
  
• 02-24 HOUSING ONLY Guidance on HUD-EPA Abatement Letter (.pdf - 27 kb)
  
• 02-25 HOUSING ONLY Sample Lead Hazard Evaluation Notice Form (.pdf - 75 kb)
  
• 02-26 HOUSING ONLY Sample Lead Hazard Presumption Notice (.pdf - 47 kb)
  
• 02-27 HOUSING ONLY Sample Notice of Lead Hazard Reduction (.pdf - 21 kb)​​​
  

​Chapter 3 - Financial Management

• CDBG-DR Subrecipient Manual Chapter 03 Financial Management 
• 03-1 Financial Management Checklist (.pdf - 374 kb)
  
• 03-2 Request for Payment Form (xlsx - 24 kb)
  
• 03-3 Authorized Signature Form-Fillable (.pdf - 638 kb)
  
• 03-4 Electronic Transfer of Funds (.pdf - 715 kb)​​
  

Chapter 4 - Procurement

• CDBG-DR Subrecipient Manual Chapter 04 Procurement ​
• 04-1 Procurement Policy (.pdf - 521 kb)
  
• 04-1a Subrecipient Procurement Code Acknowledgment (.pdf - 174 kb)
  
• 04-2 PTAC Bid Match Form_rev (docx - 32 kb)
  
• 04-3 Subrecipient Section 3 Action Plan (.pdf - 362 kb)
  
• 04-4 Advertisement for Bids (docx - 32 kb)
  
• 04-5 Request for Qualifications RFQ (.pdf - 228 kb)
  
• 04-6 Request for Proposals (RFP) (.pdf - 170 kb)
  
• 04-7 Professional Services Evaluation (.pdf - 177 kb)
  
• 04-8 Professional Services Evaluation Summary (.pdf - 250 kb)
  
• 04-9 Notice of Contract Award (docx - 34 kb)​​
  

Chapter 5 - Contracting

• CDBG-DR Subrecipient Manual Chapter 05 Contracting 
• 05-1 Contract for Professional Services Part I (docx - 40 kb)
  
• 05-2 Contract for Professional Services Part II (.pdf - 408 kb)
  
• 05-3 Subcontract Form (.pdf - 376 kb)
  
• 05-4a Certification of Legally Binding Agreement (.pdf - 83 kb)
  
• 05-4c Legally Binding Agreement Standard Provisions (.pdf - 235 kb)​
  
• 05-5 ​HUD 2516 Contract & Subcontract Activity Report (.pdf - 93 kb)​
  

Chapter 6 - Labor Standards and Construction Management

• CDBG-DR Subrecipient Manual Chapter 06 Labor Standards and Construction Management 
• 06-01 Wage Determination and Response to Request (.pdf - 245 kb)
  
• 06-02 HUD 4010 Federal Labor Standards Provisions (1) (.pdf - 265 kb)
  
• 06-03 Goals for Female and Minority Participation (.pdf - 140 kb)
  
• 06-04 Pre-Conference Checklist (.pdf - 153 kb)
  
• 06-06 Contractor Employee Breakdown Form (.pdf - 30 kb)
  
• 06-07a WH 1321 Davis Bacon Poster (.pdf - 200 kb)
  
• 06-07b EEO Poster (.pdf - 552 kb)
  
• 06-07c OSHA Workplace Safety Health Poster (.pdf - 733 kb)
  
• 06-07d Project Wage Rate Sheet (.doc - 124 kb)
  
• 06-08 PreConstruction Report Forms (.pdf - 71 kb)
  
• 06-09 Sample Notice to Proceed (.pdf - 78 kb)
  
• 06-10 Payroll Falsification Indicators (.pdf - 167 kb)
  
• 06-11 Payroll form DOL WH347 (.pdf - 506 kb)
  
• 06-12 Record of Employee Interview Form HUD 11 (.pdf - 138 kb)
  
• 06-13 HUD Complaint Intake Form 4731 (.pdf - 113 kb)
  
• 06-14 Construction Oversight Checklist (.pdf - 140 kb)
  
• 06-15a Semi Annual Labor Standards Enforcement Report Instructions (.pdf - 59 kb)
  
• 06-15b Semi Annual Labor Standards Enforcement Report (.pdf - 106 kb)
  
• 06-16a Section 5.7 Enforcement Report Instructions (.pdf - 1539 kb)
  
• 06-16b Section 5.7 Enforcement Report (.pdf - 106 kb)
  
• 06-18 HOUSING ONLY Work Write-up and Cost Estimate (.pdf - 212 kb)
  
• 06-19 HOUSING ONLY Notice to Proceed (.pdf - 111 kb)
  
• 06-20 HOUSING ONLY Pre-Construction Checklist (.pdf - 57 kb)
  
• 06-21 HOUSING ONLY Notice of Acceptance of Work (.pdf - 57 kb)
  
• 06-22 HOUSING ONLY Certificate of Inspection and Contractor Payment Request (.pdf - 65 kb)
  
• 06-23 HOUSING ONLY Change Order Request (.pdf - 70 kb)
  
• 06-24 HOUSING ONLY General Contrator's Affidavit of Completion and Release of Lien Waiver (.pdf - 132 kb)
  
• 06-25 HOUSING ONLY Certification of 60 Day Follow-Up Inspection (.pdf - 84 kb)​​
  

Chapter 7 - Fair Housing and Equal Opportunity 

• CDBG-DR Subrecipient Manual Chapter 07 Fair Housing and Equal Opportunity 
• 07-01 Sample Fair Housing Resolution City - County Only (.pdf - 60 kb)
  
• 07-02 Title VI Self Survey and Statement of Assurance (.pdf - 108 kb)
  
• 07-03 Sample Equal Opportunity Checklist (.pdf - 124 kb)
  
• 07-04 Sample Section 504 Checklist_Fillable (.pdf - 92 kb)
  
• 07-05 Sample Section 504 Self-Evaluation (.pdf - 68 kb)
  
• 07-06 Sample Section 504 Transition Plan (.pdf - 56 kb)
  
• 07-07 Sample Grievance Procedures for Complaints (.pdf - 90 kb)
  
• 07-08 Sample Fair Housing Complaint Information (.pdf - 400 kb)
  
• 07-09 Sample Policy of Non-discrimination (.pdf - 91 kb)
  
• 07-10 HOUSING ONLY Grievance Procedures (.pdf - 38 kb)
  
• 07-10 Local Government Employment Workforce Analysis (.pdf - 272 kb)​​
  

Chapter 8 - Relocation

• CDBG-DR Subrecipient Manual Chapter 08 Relocation 
• 08-01 Notice to New Tenants (docx - 33 kb)
  
• 08-02 URA Reolcation Flow Chart with Trigger Dates (.pdf - 103 kb)
  
• 08-03 Guideform Residential Antidisplacement and Relo. Ass. Plan under Section 104 (.pdf - 126 kb)
  
• 08-04 Household Case Record (.pdf - 995 kb)
  
• 08-05 Elderly Waiver for Relocation (.pdf - 138 kb)
  
• 08-06 Housing Inspection Checklist (HUD Form 52580) (.PDF - 894 kb)
  
• 08-07 Selection of Most Representative Comparable Replacement (HUD Form 40061) (.PDF - 206 kb)
  
• 08-08 Sample Letter to Relocate in a Substandard Unit (docx - 30 kb)
  
• 08-09 Section 104(d) with Section 8 (docx - 35 kb)
  
• 08-10 Section 104(d) without Section 8 (docx - 36 kb)
  
• 08-11 Summary of Major Differences Between 104(d) and URA Relo. Assistance (.pdf - 192 kb)
  
• 08-12 Sample 90-day Notice to Vacate (docx - 29 kb)
  
• 08-13 Tenant Assistance/Relocation Process Flow Chart_10.30.08 (.pdf - 136 kb)
  
• 08-14 Residential Moving Expense and Dislocation Allowance Payment Schedule (.pdf - 220 kb)
  
• 08-15 Sample Tenant Temporary Location Notice (docx - 31 kb)
  
• 08-16a Sample Guideform GIN nonresidential tenant to be displaced (docx - 32 kb)
  
• 08-16b Guideform Notice of Eligibility for Relocation Assistance-Nonresidential (.doc - 62 kb)
  
• 08-17 Sample Grievance Procedures (.pdf - 95 kb)
  
• 08-18a One for One Replacement Instructions (.pdf - 125 kb)
  
• 08-18b One for One Replacement Form (.pdf - 152 kb)
  
• 08-19 Relocation File Checklist (.pdf - 125 kb)​​
  

Chapter 9 - Acquistion

• CDBG-DR Subrecipient Manual Chapter 09 Acquisition 
• 09-01 Acquisition Log of Contacts (.pdf - 52 kb)
  
• 09-02 Voluntary Acq Notic​e with ED (docx - 36 kb)
  
• 09-03 Disclosure to Sellers with Voluntary Arms Length (docx - 29 kb)
  
• 09-04 Sample Acknowledgement of Rights & Benefits (docx - 31 kb)
  
• 09-05 Sample Notice to Owner (.doc - 60 kb)
  
• 09-06 When a Public Agency Acquires Your Property (.pdf - 645 kb)
  
• 09-07 Sample Notice of Intent to Acquire (.doc - 52 kb)
  
• 09-08 Sample Statement of the Basis for the Determination of Just Compensation_10.29.08 (.doc - 48 kb)
  
• 09-09 Sample Notice of Intent Not to Acquire (.doc - 47 kb)
  
• 09-10 Site Acquisition Chart (.pdf - 692 kb)
  
• 09-11 Short Form for Easement Valuation (.pdf - 594 kb)
  
• 09-12 Guide for Preparing Appraisal Scope of Work (.pdf - 637 kb)
  
• 09-13 Sample Agreement for Appraisal Services (.pdf - 832 kb)
  
• 09-14 Sample Invitation to Accompany an Appraiser (.doc - 55 kb)
  
• 09-15 Sample Review of Appraisal (.doc - 49 kb)
  
• 09-16 Written Offer to Purchase (.doc - 50 kb)
  
• 09-17 Sample Statement of Settlement Costs Form (.doc - 73 kb)
  
• 09-18 Real Property Acquisition Checklist (.doc - 71 kb)
  
• 09-19 Voluntary Acquisition Notice without ED (docx - 31 kb)​​
  

Chapter 10 - Duplication of Benefits

• CDBG-DR Subrecipient Manual Chapter 10 Duplication of Benefits 
• 10-01 Housing DOB Workflow (.pdf - 216 kb)
  
• 10-02 Non-Housing DOB Workflow (.pdf - 214 kb)
  
• 10-03 Subrecipient DOB Policy (.pdf - 89 kb)
  
• 10-04 Owner-Occupied Rehabilitation and Reconstruction DOB form (xlsx - 72 kb)
  
• 10-05 Single Family New Construction DOB Form (xlsx - 71 kb)
  
• 10-06 Small Business DOB Form (xlsx - 41 kb)
  
• 10-07 Infrastructure DOB Form (xlsx - 62 kb)
  
• 10-08 DOB Attestation Certification​
  
• 10-09 DOB non-supplanting-certification (.pdf - 77 kb)
  
• 10-10 Subrecipient Award Letter (docx - 33 kb)
  
• 10-11 Subrecipient Subrogation Agreement (.pdf - 79 kb)
  
• 10-12 DLG MF Const DOB Form (xlsx - 72 kb)
  
• 10-13 DLG Rental Rehab-Recon DOB Form (xlsx - 72 kb)​
  

Chapter 11 - Green Building Requirements

• CDBG-DR Subrecipient Manual Chapter 11 Green building Requirements 
• 11-1 Green and Resilient Building Standards Selection (.pdf - 228 kb)
  
• 11-2 CPD-Green-Building-Retrofit-Checklist (.pdf - 122 kb)​
  

Chapter 12 - Mitigation Requirements

• ​CDBG-DR Subrecipient Manual Chapter 12 Mitigation Requirements

 Chapter 13 - Amendments & Monitoring

• CDBG-DR​ Subrecipient Manual Chapter 13 Amendments & Monitoring 
• 13-1 Request for Project-Budget Amendment (xlsx - 29 kb)
  
• 13-2 Tenant Demographics Collection Form (.pdf - 760 kb)
  
• 13-3 Rental Unit Inspection Form (.PDF - 767 kb)​
  

Chapter 14 - Project Closeout

• CDBG-DR Subrecipient Manual Chapter 14 Project Closeout 
• 14-1 Close-out Public Hearing Sample Ad (docx - 28 kb)
  
• 14-2a Project Completion Report Instructions (docx - 31 kb)
  
• 14-2b PROJECT COMPLETION REPORT (.p​df - 485 kb)​
  

Chapter 15 - Procedures to Detect Fraud, Waste and Abuse

• CDBG-DR Subrecipient Manual Chapter 15 Procedures to Detect Fraud, Waste, and Abuse​​